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Company
- Gallery
- Blog
Ship Husbandry
Marine and Cargo Survey
Vendor Registration
Contact
Certificates

Menu

Company
- Gallery
- Blog
Ship Husbandry
Marine and Cargo Survey
Vendor Registration
Contact
Certificates

Vendor Registration

Vendor Registration Form

GENERAL COMPANY INFORMATION

1.1 COMPANY NAME

Full Company Name

Previous Company Name (if applicable)

Parent Company Name (if applicable)

Company type (e.g. Sole Trader, Ltd, PLC, etc.)

Number of offices worldwide

Number of employees worldwide

Registration Name

Registration Number

Registration Year

Country of Registration/Incorporation(attach certificate)

No file chosen

1.2 COMPANY ADDRESS

Line 1

Line 2

City

Country

State

Post/Zip Code

Phone

Fax

Website

1.3 BUSINESS DESCRIPTION (Please provide brief details of goods/services offered, including supply locations)

1.4 COMPANY CONTACTS

Management Contact Name

Email

Position in Company

Phone

Managing Director

Email

Tech/Eng Director/Manager

Financial Director/Manager

Sales Director/Manager

Commercial Director/Manager

Quality/HSE Manager

1.5 COMMERCIAL & FINANCIAL INFORMATION

Transaction Currency

Company Auditors

Auditor Address

Apartment, suite, etc

City

State/Province

ZIP / Postal Code

Country

(Provide copies of your company's latest 3 years signed Annual Financial Reports)

1.6 BANK & TRADING DETAILS

Beneficiary

Bank Account Name

Bank Account Number

Sort Code

SWIFT

IBAN

Bank/Branch Address Line1

Bank/Branch Address Line 2

Country

Post/Zip Code

Email

Payment Method/Currency

Credit Tems

Strictly 60 days*

Strictly 60 days*

*Where alternative credit terms are required these must be agreed in writing with Finance dept. or Managing Director

VAT Registration Number

Tax ID Code

Remit address (if different)

Apartment, suite, etc

City

State/Province

ZIP / Postal Code

Country

CIS Registered (UK Only)

Key contact person in Finance

Position

Email

Phone

1.7 CLIENT REFERENCES

Client Name 1

Client Name

Client Since

Goods/Services Provided

Contact Person/Title

Phone

Client Name 2

Client Name

Client Since

Goods/Services Provided

Contact Person/Title

Phone

Client Name 3

Client Name

Client Since

Goods/Services Provided

Contact Person/Title

Phone

Invoicing address ( if different from existing address)

Estimated Annual Project Turnover

SECTION 2: HEALTH, SAFETY, ENVIRONMENT & QUALITY INFORMATION

2.1 QUALITY MANAGEMENT SYSTEM

Does the company have a certified Quality Management System that complies with ISO 9001:2015 standard or similar standards?

YESNO

Certifying company

Expiry Date

If YES, please attach certificate, and move to section 2.2.

If NO, please answer the following questions

Proposed schedule/timescale for achieving ISO9001 (or equivalent) certification.

Describe the company's Quality objectives.

Describe the company's Quality policy.

Describe how customer requirements are followed up.

Describe how non-conformities are reported and handled.

Describe how the company selects and continually evaluates suppliers/subcontractors.

Describe how the company measures customer satisfaction.

Describe the company's procedure to ensure best quality product or service.

2.2 OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM

Does the company have a certified Quality Management System that complies with ISO 9001:2015 standard or similar standards?

YESNO

Certifying company

Expiry Date

If YES, please attach certificate, and move to section 2.3.

If NO, please answer the following questions

Proposed schedule/timescale for achieving ISO45001 (or equivalent) certification.

Describe the company's OH&S Policy.

Describe the company's OH&S Objectives.

Describe how the company ensures that personnel are involved in activities that are related to the work environment.

Describe the company's procedure for reporting and follow-up of unwanted work environment conditions.

Describe the company's procedure for continuous improvement of the work environment.

Describe the company's procedure for follow-up of customer's OH&S requirements.

Please provide the following work related statistics for your company, for each of the last three years (Qty)

TYPE OF INCIDENT

1. Fatalities

2. Lost Time Incidents

3. Restricted Work Cases

4. Medical Treatment Cases

5. Regulatory Health & Safety enforcement notices received

6. Regulatory Environment enforcement notices received

7. Prosecutions for breach of Health & Safety legislation

8. Prosecutions for breach of Environmental legislation

Please provide details of all enforcement notices and prosecutions listed in response to the above

Please provide work related frequency rates, based on 200,000 man-hours exposure (last three years)

TYPE OF INCIDENT

1. Lost Time Incident Frequency Rate

2. Total Recordable Case Frequency Rate

3. Man-hours

2.3 ENVIRONMENTAL MANAGEMENT SYSTEM

Does the company have a certified Management system that complies with ISO 14001:2015 standard or similar standards?

YESNO

Certifying company

Expiry Date

If YES, please attach certificate, and move to section 2.4.

If NO, please answer the following questions

Proposed schedule/timescale for achieving ISO14001 (or equivalent) certification.

Describe the company's environmental policy.

Describe the company's environmental objectives.

Describe the company's procedures for the minimization of environmental impacts.

Describe the company's procedure for reporting and follow-up of unwanted conditions that impact the environment.

Describe the company's procedure for consideration of customer's environmental requirements/obligations.

2.4 OTHER MANAGEMENT SYSTEMS OR MEMBERSHIPS

If any, please attach relevant certificates

Management Standard

Certifying Company

Expiry Date

Management Standard

Certifying Company

Expiry Date

Management Standard

Certifying Company

Expiry Date

2.5 SUPPORTING DOCUMENTATION

Please provide copies of the following documentation:

Health & Safety Manual

Environmental Manual

Quality Manual

HSEQ Policies

2.6 COMPANY INSURANCES

Please attach a copy of the company's liability insurance policies and certificates and note value below.

Public Liability value

Employer's Liability value

Product Liability value

Professional Indeminity value

SECTION 3: CORPORATE SOCIAL RESPONSIBILITY, MODERN SLAVERY & DATA PROTECTION

3.1 CORPORATE SOCIAL RESPONSIBILITY SYSTEM

Does the company have a system that focuses on their social responsibility?

YESNO

Certifying company

Expiry Date

If YES, please attach certificate, and move to the next section.

If NO, please answer the following questions

Describe the company's social responsibility policy. (attach policy)

No file chosen

Describe how the company ensures that they are not doing business with companies using child labour. (attach policy)

No file chosen

Describe how the company establishes procedures to prevent corruption. (attach policy)

No file chosen

Describe the company's procedures and and follow-up on activities not in line with their business ethics and guidelines

3.2 PERSONAL DATA PROTECTION REGULATIONS

Does the company comply with the EU General Data Protection Regulation?

YESNO

Name of Data Protection Officer (DPO)

Email of DPO

Phone of DPO

Does the company comply with all other personal data protection regulations applicable

YESNO

If YES, please list the applicable regulations complied with below:

SECTION 4: PRODUCT & SERVICE INFORMATION

Please give details of the products/services you wish to be approved to supply

Please give details of main projects performed over the past 5 years. You may support this with a reference list.

Provide details of your project management capabilities

Does your company subcontract any of the services being offered? If Yes, please specify below, providing details of how this is managed

YESNO

Does your company supplement its own workforce with personell from other companies? If Yes, please specify below, providing details of how this is managed

YESNO

SECTION 5: REVIEW AND APPOVAL (INTERNAL USE ONLY)

Product/service category (provide details)

Is the supplier certified to ISO9001, or equivalent?

YESNO

Is the supplier certified to ISO14001, or equivalent?

YESNO

Is the supplier certified to ISO45001, or equivalent?

YESNO

Does the supplier provide sufficient liabilities/insurances?

YESNO

All supporting documents (policies, procedures and certificates) have been provided?

YESNO

Depending on Product/service category, if the answer to any of the above is 'No' - Please fill for audit

Selected for audit?

YESNO

Audit successful?

YESNO

Legal Entity Name ( who will be using supplier primarily)

Date next audit scheduled

Sole providers of product/service? (Assess risks)

YESNO

Satisfactory references available? Accounts submitted and approved?

YESNO

Successful Dunn & Bradstreet checks?

YESNO

Capability/reliability for provision of products/services (logistics, financial, etc).

YESNO

Timely availability of products/services?

YESNO

Demonstrated evidence of technical competency/capability? (e.g. references, CV's, testimonials, previous work)

YESNO

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